Minutes for August 20, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
August 20, 2008

DIRECTORS PRESENT
Brent Kuykendall
Keith Greener
Todd Philips

DIRECTORS EXCUSED
Howard McLawhorn
Jay Wurtzler

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on August 20, 2008 at 8:00 pm at the Scripps Ranch Community Center on Cypress Canyon Road immediately following the Reconvened Meeting of the Members at 7:00pm. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: Two homeowners were present at the meeting to discuss parking issues on a cul-de-sac in the community.
Based upon the issue and documentation brought forward by homeowners and upon motion, seconded and carried, the Board agreed to proceed with the next level of enforcement for a homeowner in violation of ArticleVII, Section 7.11, 7.12(a) and 7.14.
Management will make contact with Peters & Freedman to obtain advice on the best course of action regarding the issue.

FINANCIAL MATTERS: The Board reviewed the delinquency reports for the period ending June 30, 2008 and upon motion, seconded and carried agreed to the placement of a lien for delinquent assessments on account #239-279.
Upon motion, seconded and carried the Board immediately adjourned to Executive Session to discuss a possible foreclosure on two accounts due to delinquent assessments at 8:15pm

Executive Session was held and a unanimous vote was received to proceed with foreclosure on two delinquent accounts. Executive Session was then closed and the Board resumed the Regular Session of the Board of Directors meeting at 8:45pm.

T-MOBILE: Upon motion, seconded and carried the Board unanimously accepted the extension of the contract for one year from T-Mobile with the payment of $1,500.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be September 21, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, September 24, 2008.
There being no further business to come before the Board, the meeting was adjourned at 9:10pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Minutes for June 18, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
June 18, 2008

DIRECTORS PRESENT
Howard McLawhorn
Keith Greener
Jay Wurtzler
Todd Philips

DIRECTORS EXCUSED
Brent Kuykendall

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on June 18, 2008 at 7:10 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: One homeowner was present at the meeting to discuss parking issues on the cul-de-sac.

APPROVAL OF MINUTES: Upon motion, seconded and carried, the Board approved the April 16, 2008 Minutes as amended. Upon motion, seconded and carried the Board approved May 28, 2008 Minutes as amended.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the period ending April 30, 2008 and May 31, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit. Management was asked to provide some clarification regarding tax payments.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.

Wrought Iron Fence Painting Project: Upon motion, seconded and carried the Board approved the proposal for a change order from N. N. Jaeschke, Inc., to complete the repairs needed in the amount of $960.00 for remainder of the fences that were not completed by ProTech Painting.

Annual Budget – Fiscal Year August 1, 2008 – July 31, 2009: After review and discussion, the Board approved a budget for the fiscal year beginning August 1, 2008 through July 31, 2009 with Association assessments remaining the same at $69.60 per month.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet. Upon motion, seconded and carried the Board asked management to invite a homeowner to attend the next session of the meeting of the Board to resolve a parking issue.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be July 21, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, June 18, 2008.

There being no further business to come before the Board, the meeting was adjourned at 10:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Annual Membership Meeting of August 20, 2008

RECONVENED ANNUAL MEMBERSHIP MEETING
ELECTION RESULTS
AUGUST 20, 2008

TO: SAN DIEGO RANCHO LA CRESTA HOMEOWNERS

FROM: BOBBIE GIBBS
MANAGEMENT REPRESENTATIVE,
N.N. JAESCHKE, INC.

Reconvened Annual Meeting a Success

Thanks to the members for sending in your ballots and/or attending the Reconvened Annual Membership Meeting on August 20, 2008. With your help, a quorum of 25% was established and three (3) board positions were filled. There were three vacancies to be filled at this time.

Ballots Tabulated

For your information and pursuant to California Civil Code, the ballots were tabulated as follows:

We had 4 candidates for 3 open seats.

Number of Units – 367

Number of Ballots needed for Reconvened – 92 (25% of 367)

Number of Ballots cast: 93


Howard McLawhorn 77 votes (elected)
Jay Wurtzler 69 votes (elected)
Todd Philips 61 votes (elected)
James Cook 26 votes


Your current Board members are as follows: Howard McLawhorn, Keith Greener, Brent Kuykendall, Jay Wurtzler and Todd Philips.


_____________________________________N. N. Jaeschke, Inc.

Minutes for May 28, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
May 28, 2008

DIRECTORS PRESENT
Keith Greener
Todd Philips
Brent Kuykendall

DIRECTORS EXCUSED
Howard McLawhorn
Jay Wurtzler

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on May 28, 2008 at 7:10 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: A couple of homeowners were present at the meeting. The topics of interest were the wrought iron fence painting project, plantings and parking.

APPROVAL OF MINUTES: The Board tabled the Minutes of the previous meeting of the Board of Directors due to the absence of the majority of the board members that attended the April 16, 2008 meeting.

FINANCIAL MATTERS: The Board tabled the Financial Statements, Bank Statements, and Delinquency Reports for the period ending April 30, 2008 until the next meeting of the Board in June.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Landscape - The Board reviewed the report provided in the packet of the walk thru notes of May 20, 2008.

Wrought Iron Fence Painting Project: Upon motion, seconded and carried the Board approved the proposal from N. N. Jaeschke, Inc., to complete the repairs needed in the amount of approximately $7,770.00 and the remainder of the fences to be painted that were not done by ProTech Painting in the amount of $3,940.00.

Annual Budget – Fiscal Year August 1, 2008 – July 31, 2009: The Board reviewed the budget present by management and tabled until the remainder of the Board of Directors have an opportunity to review.

Upon motion, seconded and carried the Board agreed the Association will go to statements for the monthly assessment of $69.60 starting July 1, 2008. Upon approval of the Annual Budget will go to billing of assessments by a coupon book for the year to be sent to the members.

Annual Election: Upon motion, seconded and carried the Board appointed N. N. Jaeschke, Inc. to be Inspector of Elections for the upcoming election of the Board of Directors in July, 2008.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be June 16, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, June 18, 2008.

There being no further business to come before the Board, the meeting was adjourned at 9:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Minutes for April 16, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
April 16, 2008

DIRECTORS PRESENT
Howard McLawhorn

Todd Philips
Jay Wurtzler

DIRECTORS EXCUSED
Keith Greener
Brent Kuykendall

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on April 16, 2008 at 7:15 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: There were no homeowners present at this meeting.

APPROVAL OF MINUTES: The Board reviewed the Regular Meeting minutes for the meeting of March 19, 2008. Upon a motion duly made and seconded, the Board agreed to approve the Regular Meeting Session minutes as submitted and to place them on file for audit.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the period ending March 31, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit.

Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-132, if full payment is not received by April 29, 2008.

The Board reviewed the investment recommendations of Merrill Lynch to continue to ladder the investment of the Certificate of Deposits with a 6 month to 3 year maturity range while maintaining some liquid cash in money market.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Landscape - The Board reviewed the report provided in the packet of the walk thru notes of March 17, 2008.

Easement Park Upgrade: Upon motion, seconded and carried the Board tabled this item until a later date due to the expense of other necessary items.

Wrought Iron Fence Painting: Upon motion, seconded and carried the Board tabled the selection of the vendor until more members of the Board can be present to review the proposals.

Brush Abatement: After discussion and reviewing of the two proposals from N. N. Jaeschke, Inc. and Steven Smith Landscape and upon motion, seconded and carried, the Board approved the proposal from N. N. Jaeschke, Inc. in the amount of $18,125 to accomplish the brush management to commence May 12, 2008.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be May 19, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, May 28, 2008.

There being no further business to come before the Board, the meeting was adjourned at 9:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Board of Directors Agenda for June 18, 2008

NOTICE OF MEETING
BOARD OF DIRECTORS
June 18, 2008

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, June 18, 2008 at 7:00pm at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.

AGENDA

Call to Order (Howard McLawhorn) ~7:00pm

Open Time for Homeowners ~7:15pm

Approval of minutes (Brent Kuykendall) ~7:30pm
-Regular Board Meeting Minutes of April 16, and May 28, 2008

Financial Reports (Jay Wurtzler) ~7:45pm
-April 30 and May 31, 2008
-Delinquencies

Management Report (Bobbie Gibbs, CCAM) ~8:00pm
-Activity Report and Violation Log
-Architectural Log
-Steven Smith Landscape Report
-Proposed Budget – Aug 2008 thru July 2009
-Other Maintenance Items

Correspondence & Violations ~8:45pm

Adjournment ~9:00pm

The next Regular Board Meeting is scheduled for July 16, 2008 at immediately following the Annual Meeting of the Members 7:00pm at Scripps Ranch Community Center on Cypress Canyon Road.

The next walk-thru is scheduled for July 21, 2008 at 9:00am at the corner of Angelique and Candy Rose Way.

Minutes for March 19, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
March 19, 2008

DIRECTORS PRESENT
Howard McLawhorn
Brent Kuykendall
Todd Philips
Jay Wurtzler

DIRECTORS EXCUSED
Keith Greener

CALL TO ORDER / VERIFICATION OF A QUORUM:
The regular meeting of the Board of Directors was called to order after establishment of quorum on March 19, 2008 at 7:00 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was Chris Cutler and Brian Baydo from Steven Smith Landscape and the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION:
There were no homeowners present at this meeting.

Steven Smith Landscape Presentation:
Chris Cutler and Brian Baydo from Steven Smith Landscape presented a proposal to upgrade the Easement Park on Evergold. Included in the proposal was the replacement of the 12” box trees with 24” box trees to show a more mature effect. Steven Smith Landscape agreed that the trees they installed originally never became established and therefore would give a $2,700 credit toward the purchase of the 24” box trees for replacement. The total renovation of the park would cost $8,500 and should take approximately 4 weeks to complete.

APPROVAL OF MINUTES:
The Board reviewed the Regular Meeting minutes for the meeting of February 20, 2008.

Upon a motion duly made and seconded, the Board agreed to approve the Regular Meeting Session minutes as submitted and to place them on file for audit.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the periods ending January 31, 2008 and February 29, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit.

Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-139.

Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-329.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Bid – Upon motion, seconded and carried the Board approved the proposal from Steven Smith for $200 to install plants in planter bed next to 11775 Angelique.

Wrought Iron Fence Painting --
Upon motion, seconded and carried the Board authorized the payment of the balance of the money due to ProTech Painting and to have the remainder of the repairs and painting accomplished by a different vendor. This decision was made due to the anticipated costs of Change Orders would be greater than to hire a different company to finish the project. Management will obtain additional quotes for the remaining repairs and painting needed to complete the project.

Easement Park Proposal --
The Board reviewed the proposal presented by Steven Smith Landscape and after discussion decided to table a decision to a later date until after other projects had been accomplished and the budget had been reviewed.

Reserve Study --
After review, and upon motion made, seconded and carried the Board approved the Reserve Study prepared by Intraspect.

Monthly Assessments --
After approximately 2 years of billing quarterly for assessments in order to be more cost effective, the Board has discovered that it created many other problems that were unforeseen at the time. Therefore, upon motion, seconded and carried the Board approved to go back to monthly assessments by way of a coupon book commencing with the July 1, 2008 assessment. This will eliminate the mailing of monthly statements and therefore will be a cost savings to the Association.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

Next landscape walk-through – April 21, 2008 at 9:30am at Candy Rose Way and Angeligue Street.

Next Board Meeting – Wed, April 16, 2008.

There being no further business to come before the Board, the meeting was adjourned at 9:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Board of Directors Agenda for April 16, 2008

NOTICE OF MEETING
BOARD OF DIRECTORS
April 16, 2008

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, April 16, 2008 at 7:00pm at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.

A G E N D A

Call to Order (Howard McLawhorn) ~7:00pm

Open Time for Homeowners ~7:15pm

Approval of minutes (Brent Kuykendall) ~7:30pm
-Regular Board Meeting Minutes of March 19, 2008

Financial Reports – March 31, 2008 (Jay Wurtzler) ~7:45pm
-Delinquencies
-Merrill Lynch Recommendations

Management Report (Bobbie Gibbs, CCAM) ~8:00pm
-Activity Report and Violation Log
-Architectural Log
-Steven Smith Landscape Report
-Easement Park Upgrade Proposal
-N.N. Jaeschke Proposal - Complete repairs and paint wrought-iron fences
-Brush Management Contract – N.N. Jaeschke, Inc.
-Homeowner Update Letter (Draft)

Correspondence ~8:45pm

Adjournment ~9:00pm

The next Regular Board Meeting is scheduled for May 21, 2008 at 7:00pm at Scripps Ranch Community Center on Cypress Canyon Road.

The next walk-thru is scheduled for May 19, 2008 at 9:30am at the corner of Angelique and Candy Rose Way.

Minutes for February 20, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
February 20, 2008

DIRECTORS PRESENT
Howard McLawhorn
Keith Greener
Todd Philips

DIRECTORS EXCUSED
Jay Wurtzler
Brent Kuykendall

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on February 20, 2008 at 7:00 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: There were no homeowners present at this meeting.

APPROVAL OF MINUTES: The Board reviewed the Regular Meeting minutes for the meeting of January 16, 2008. Upon a motion duly made and seconded, the Board agreed to approve the Regular Meeting Session minutes as submitted and to place them on file for audit. The Board reviewed the Executive Session minutes for the meeting of January 16, 2008. Upon motion duly made and seconded, the Board agreed to approve the Executive Session minutes and place them on file for audit.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Report for the period ending January 31, 2008. The Board tabled the financials until next meeting asking management to investigate an item. The Board also requested that management investigate the collection policy regarding the role of the Association in the collection of delinquencies. No further action was taken regarding delinquencies at this meeting.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time. Management was asked to send an application to homeowner at Lot #340 for a fence that was already installed and a reminder to paint the fence at Lot #51.
B. LANDSCAPE – The Board reviewed the landscape notes provided in the Board packet from the walk-through by Steven Smith on February 26, 2008.

OLD BUSINESS
Management will follow-up with ProTech Painting to make one final trip to finish painting wrought iron fences that were missed based on responses from the January Update letter sent to all homeowners on January 28, 2008 requesting them to advise the management company if their rear fence had not been painted.

Stucco Wall Painting
After careful review of the three proposals presented by management for the painting of the common areas stucco walls from ProTech Painting, Advanced Painting and N. N. Jaeschke, Inc. and upon motion, seconded and carried the Board approved the bid from N. N. Jaeschke in the amount of $43,416 to paint the exterior of the stucco walls facing the common areas and the other common area walls within the community.

Reserve Study
Upon motion made, seconded and carried the Board approved the proposal of $400 for Intraspect to do the Annual Update without the site visit.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

Next landscape walk-through – March 17, 2008 at 9:30am at Candy Rose Way and Angeligue Street.

Next Board Meeting – Wed, March 19, 2008. There being no further business to come before the Board, the meeting was adjourned at 8:30pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Board of Directors Agenda for March 19, 2008

NOTICE OF MEETING
BOARD OF DIRECTORS
March 19, 2008

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, March 19, 2008 at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.


A G E N D A

Call to Order (Howard McLawhorn) ~7:00 pm

Open Time for Homeowners ~7:15 pm

Presentation from Steven Smith Landscape – Park Upgrade ~7:30 pm

Approval of minutes (Brent Kuykendall)
- Regular Board Meeting Minutes of February 20, 2008

Financial Reports – February 29, 2008 (Jay Wurtzler) ~7:45 pm
- Collection Policy
- Special Assessment

Management Report (Bobbie Gibbs) ~8:00 pm
- Activity Report and Violation Log
- Architectural Log
- Steven Smith Landscape Report
- Reserve Study Annual Update – Instraspect for August 1, 2008
- Maintenance – ProTech Painting
- Correspondence

Adjournment ~9:00 pm

The next Regular Board Meeting is scheduled for April 16, 2008 at 7:00pm at Scripps Ranch Community Center on Cypress Canyon Road.

The next walk-thru is scheduled for April 21, 2008 at 9:30am at the corner of Angelique and Candy Rose Way.

Board of Directors Agenda for February 20, 2008

NOTICE OF MEETING
BOARD OF DIRECTORS
February 20, 2008

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, February 20, 2008 at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.

If you have any questions regarding this meeting packet, please contact us prior to the meeting, so we can be prepared before the meeting.

A G E N D A

Call to Order (Howard McLawhorn) ~7:00 pm

Open Time for Homeowners ~7:15 pm

Approval of Minutes (Brent Kuykendall) ~7:30 pm
- Regular Board Meeting Minutes of January 16, 2008
- Executive Board Meeting Minutes of January 16, 2008

Financial Reports – January 31, 2008 (Jay Wurtzler) ~7:45 pm

Management Report (Bobbie Gibbs) ~8:30 pm
- Activity Report and Violation Log
- Steven Smith Landscape Report
- Architectural Log
- Contracts – Intraspect, ProTech Painting, N.N. Jaeschke Painting, Advance Painting
- Maintenance
- Correspondence

Adjournment- The Board may step into Executive Session ~9:00 pm

The next Regular Board Meeting is scheduled for March 19, 2008 at 7:00pm at Scripps Ranch Community Center on Cypress Canyon Road.

The next walk-thru is scheduled for March 18, 2008 at 9:00am at the corner of Angelique and Candy Rose Way.

Scripps Ranch News: Elementary School Boundary Debate

There is a healthy debate going on in Scripps Ranch that directly effects the families of the Rancho La Cresta HOA. The issue is the Elementary School Boundaries. For an update on the status of the debate, please visit the Scrrips Ranch Civic Assiociation's website or view this recap of the December 12, 2007 SRCA meeting: http://www.scrippsranch.org/documents/Recap%20of%20Reboundarying%20Community%20Meeting.doc

For a very imformative PowerPoint presentation on the different elementary school boundary options, visit: http://www.scrippsranch.org/documents/SRSC%2012_12_07.ppt