Board of Directors Agenda for January 28, 2009

NOTICE OF MEETING
BOARD OF DIRECTORS
January 28, 2009

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, January 28, 2009 at 7:00pm at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.

A G E N D A

Call to Order (Keith Greener) ~7:00pm

Open Time for Homeowners ~7:15pm

Approval of minutes (Brent Kuykendall) ~7:30pm
- Regular Board Meeting Minutes of December 3, 2008
- Executive Session Meeting Minutes of December 3,, 2008

Financial Reports (Jay Wurtzler) ~7:45pm
- November 30 and December 31, 2008
- Delinquencies

Management Report (Bobbie Gibbs, CCAM) ~8:00pm
- Activity Report and Violation Log
- Architectural Log & Applications
- Steven Smith Landscape Report
- Steven Smith Landscape Contract
- Steven Smith Proposal
- Water Conservation
- Reserve Study Proposal – Intraspect
- Mailbox Replacement Proposal - Jayco
- New Laws for 2009
- Insurance Issues and Refunds

Correspondence & Violations ~8:45pm

Adjournment ~9:00pm
- The Board may adjourn to Executive Session, as needed

The next Regular Board Meeting is scheduled for February 25, 2009 at 7:00pm at the Scripps Ranch Community Service Center at 11885 Cypress Canyon Rd., San Diego, CA.

The next walk-thru is scheduled for February 16, 2009 at 9:00am at the corner of Angelique Street and Candy Rose Way.

Minutes for August 20, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
August 20, 2008

DIRECTORS PRESENT
Brent Kuykendall
Keith Greener
Todd Philips

DIRECTORS EXCUSED
Howard McLawhorn
Jay Wurtzler

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on August 20, 2008 at 8:00 pm at the Scripps Ranch Community Center on Cypress Canyon Road immediately following the Reconvened Meeting of the Members at 7:00pm. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: Two homeowners were present at the meeting to discuss parking issues on a cul-de-sac in the community.
Based upon the issue and documentation brought forward by homeowners and upon motion, seconded and carried, the Board agreed to proceed with the next level of enforcement for a homeowner in violation of ArticleVII, Section 7.11, 7.12(a) and 7.14.
Management will make contact with Peters & Freedman to obtain advice on the best course of action regarding the issue.

FINANCIAL MATTERS: The Board reviewed the delinquency reports for the period ending June 30, 2008 and upon motion, seconded and carried agreed to the placement of a lien for delinquent assessments on account #239-279.
Upon motion, seconded and carried the Board immediately adjourned to Executive Session to discuss a possible foreclosure on two accounts due to delinquent assessments at 8:15pm

Executive Session was held and a unanimous vote was received to proceed with foreclosure on two delinquent accounts. Executive Session was then closed and the Board resumed the Regular Session of the Board of Directors meeting at 8:45pm.

T-MOBILE: Upon motion, seconded and carried the Board unanimously accepted the extension of the contract for one year from T-Mobile with the payment of $1,500.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be September 21, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, September 24, 2008.
There being no further business to come before the Board, the meeting was adjourned at 9:10pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Minutes for June 18, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
June 18, 2008

DIRECTORS PRESENT
Howard McLawhorn
Keith Greener
Jay Wurtzler
Todd Philips

DIRECTORS EXCUSED
Brent Kuykendall

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on June 18, 2008 at 7:10 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: One homeowner was present at the meeting to discuss parking issues on the cul-de-sac.

APPROVAL OF MINUTES: Upon motion, seconded and carried, the Board approved the April 16, 2008 Minutes as amended. Upon motion, seconded and carried the Board approved May 28, 2008 Minutes as amended.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the period ending April 30, 2008 and May 31, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit. Management was asked to provide some clarification regarding tax payments.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.

Wrought Iron Fence Painting Project: Upon motion, seconded and carried the Board approved the proposal for a change order from N. N. Jaeschke, Inc., to complete the repairs needed in the amount of $960.00 for remainder of the fences that were not completed by ProTech Painting.

Annual Budget – Fiscal Year August 1, 2008 – July 31, 2009: After review and discussion, the Board approved a budget for the fiscal year beginning August 1, 2008 through July 31, 2009 with Association assessments remaining the same at $69.60 per month.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet. Upon motion, seconded and carried the Board asked management to invite a homeowner to attend the next session of the meeting of the Board to resolve a parking issue.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be July 21, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, June 18, 2008.

There being no further business to come before the Board, the meeting was adjourned at 10:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Annual Membership Meeting of August 20, 2008

RECONVENED ANNUAL MEMBERSHIP MEETING
ELECTION RESULTS
AUGUST 20, 2008

TO: SAN DIEGO RANCHO LA CRESTA HOMEOWNERS

FROM: BOBBIE GIBBS
MANAGEMENT REPRESENTATIVE,
N.N. JAESCHKE, INC.

Reconvened Annual Meeting a Success

Thanks to the members for sending in your ballots and/or attending the Reconvened Annual Membership Meeting on August 20, 2008. With your help, a quorum of 25% was established and three (3) board positions were filled. There were three vacancies to be filled at this time.

Ballots Tabulated

For your information and pursuant to California Civil Code, the ballots were tabulated as follows:

We had 4 candidates for 3 open seats.

Number of Units – 367

Number of Ballots needed for Reconvened – 92 (25% of 367)

Number of Ballots cast: 93


Howard McLawhorn 77 votes (elected)
Jay Wurtzler 69 votes (elected)
Todd Philips 61 votes (elected)
James Cook 26 votes


Your current Board members are as follows: Howard McLawhorn, Keith Greener, Brent Kuykendall, Jay Wurtzler and Todd Philips.


_____________________________________N. N. Jaeschke, Inc.

Minutes for May 28, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
May 28, 2008

DIRECTORS PRESENT
Keith Greener
Todd Philips
Brent Kuykendall

DIRECTORS EXCUSED
Howard McLawhorn
Jay Wurtzler

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on May 28, 2008 at 7:10 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: A couple of homeowners were present at the meeting. The topics of interest were the wrought iron fence painting project, plantings and parking.

APPROVAL OF MINUTES: The Board tabled the Minutes of the previous meeting of the Board of Directors due to the absence of the majority of the board members that attended the April 16, 2008 meeting.

FINANCIAL MATTERS: The Board tabled the Financial Statements, Bank Statements, and Delinquency Reports for the period ending April 30, 2008 until the next meeting of the Board in June.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Landscape - The Board reviewed the report provided in the packet of the walk thru notes of May 20, 2008.

Wrought Iron Fence Painting Project: Upon motion, seconded and carried the Board approved the proposal from N. N. Jaeschke, Inc., to complete the repairs needed in the amount of approximately $7,770.00 and the remainder of the fences to be painted that were not done by ProTech Painting in the amount of $3,940.00.

Annual Budget – Fiscal Year August 1, 2008 – July 31, 2009: The Board reviewed the budget present by management and tabled until the remainder of the Board of Directors have an opportunity to review.

Upon motion, seconded and carried the Board agreed the Association will go to statements for the monthly assessment of $69.60 starting July 1, 2008. Upon approval of the Annual Budget will go to billing of assessments by a coupon book for the year to be sent to the members.

Annual Election: Upon motion, seconded and carried the Board appointed N. N. Jaeschke, Inc. to be Inspector of Elections for the upcoming election of the Board of Directors in July, 2008.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be June 16, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, June 18, 2008.

There being no further business to come before the Board, the meeting was adjourned at 9:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Minutes for April 16, 2008 Meeting

SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
April 16, 2008

DIRECTORS PRESENT
Howard McLawhorn

Todd Philips
Jay Wurtzler

DIRECTORS EXCUSED
Keith Greener
Brent Kuykendall

CALL TO ORDER / VERIFICATION OF A QUORUM: The regular meeting of the Board of Directors was called to order after establishment of quorum on April 16, 2008 at 7:15 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.

HOMEOWNERS SESSION: There were no homeowners present at this meeting.

APPROVAL OF MINUTES: The Board reviewed the Regular Meeting minutes for the meeting of March 19, 2008. Upon a motion duly made and seconded, the Board agreed to approve the Regular Meeting Session minutes as submitted and to place them on file for audit.

FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the period ending March 31, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit.

Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-132, if full payment is not received by April 29, 2008.

The Board reviewed the investment recommendations of Merrill Lynch to continue to ladder the investment of the Certificate of Deposits with a 6 month to 3 year maturity range while maintaining some liquid cash in money market.

REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Landscape - The Board reviewed the report provided in the packet of the walk thru notes of March 17, 2008.

Easement Park Upgrade: Upon motion, seconded and carried the Board tabled this item until a later date due to the expense of other necessary items.

Wrought Iron Fence Painting: Upon motion, seconded and carried the Board tabled the selection of the vendor until more members of the Board can be present to review the proposals.

Brush Abatement: After discussion and reviewing of the two proposals from N. N. Jaeschke, Inc. and Steven Smith Landscape and upon motion, seconded and carried, the Board approved the proposal from N. N. Jaeschke, Inc. in the amount of $18,125 to accomplish the brush management to commence May 12, 2008.

CORRESPONDENCE

The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.

ANNOUNCEMENTS AND ADJOURNMENT:

The next landscape walk-through will be May 19, 2008 at 9:00am at Candy Rose Way and Angeligue Street.

The next Regular Session Board Meeting will be Wednesday, May 28, 2008.

There being no further business to come before the Board, the meeting was adjourned at 9:00pm.

Respectfully Submitted,

____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager

Board of Directors Agenda for June 18, 2008

NOTICE OF MEETING
BOARD OF DIRECTORS
June 18, 2008

A meeting of the Board of Directors of San Diego Rancho La Cresta Homeowners Association will be held on Wednesday, June 18, 2008 at 7:00pm at the Scripps Ranch Community Center on Cypress Canyon Road in San Diego, California.

AGENDA

Call to Order (Howard McLawhorn) ~7:00pm

Open Time for Homeowners ~7:15pm

Approval of minutes (Brent Kuykendall) ~7:30pm
-Regular Board Meeting Minutes of April 16, and May 28, 2008

Financial Reports (Jay Wurtzler) ~7:45pm
-April 30 and May 31, 2008
-Delinquencies

Management Report (Bobbie Gibbs, CCAM) ~8:00pm
-Activity Report and Violation Log
-Architectural Log
-Steven Smith Landscape Report
-Proposed Budget – Aug 2008 thru July 2009
-Other Maintenance Items

Correspondence & Violations ~8:45pm

Adjournment ~9:00pm

The next Regular Board Meeting is scheduled for July 16, 2008 at immediately following the Annual Meeting of the Members 7:00pm at Scripps Ranch Community Center on Cypress Canyon Road.

The next walk-thru is scheduled for July 21, 2008 at 9:00am at the corner of Angelique and Candy Rose Way.