SAN DIEGO RANCHO LA CRESTA HOMEOWNERS ASSOCIATION
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
March 19, 2008
REGULAR BOARD OF DIRECTORS MEETING
MINUTES
March 19, 2008
DIRECTORS PRESENT
Howard McLawhorn
Brent Kuykendall
Todd Philips
Jay Wurtzler
DIRECTORS EXCUSED
Keith Greener
CALL TO ORDER / VERIFICATION OF A QUORUM:
The regular meeting of the Board of Directors was called to order after establishment of quorum on March 19, 2008 at 7:00 pm at the Scripps Ranch Community Center on Cypress Canyon Road. Also present was Chris Cutler and Brian Baydo from Steven Smith Landscape and the Association’s manager Bobbie Gibbs from N. N. Jaeschke, Inc.
HOMEOWNERS SESSION:
There were no homeowners present at this meeting.
Steven Smith Landscape Presentation:
Chris Cutler and Brian Baydo from Steven Smith Landscape presented a proposal to upgrade the Easement Park on Evergold. Included in the proposal was the replacement of the 12” box trees with 24” box trees to show a more mature effect. Steven Smith Landscape agreed that the trees they installed originally never became established and therefore would give a $2,700 credit toward the purchase of the 24” box trees for replacement. The total renovation of the park would cost $8,500 and should take approximately 4 weeks to complete.
APPROVAL OF MINUTES:
The Board reviewed the Regular Meeting minutes for the meeting of February 20, 2008.
Upon a motion duly made and seconded, the Board agreed to approve the Regular Meeting Session minutes as submitted and to place them on file for audit.
FINANCIAL MATTERS: The Board reviewed the Financial Statements, Bank Statements, and Delinquency Reports for the periods ending January 31, 2008 and February 29, 2008 and upon motion, seconded and carried approved the financials to be placed on file for audit.
Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-139.
Upon motion, seconded and carried the Board authorized the attorneys to proceed with a Notice of Delinquent Assessment Lien against account #239-329.
REPORTS:
A. ARC – The Board reviewed the Architectural Log provided for them in the packet. No further action required at this time.
B. Steven Smith Bid – Upon motion, seconded and carried the Board approved the proposal from Steven Smith for $200 to install plants in planter bed next to 11775 Angelique.
Wrought Iron Fence Painting --
Upon motion, seconded and carried the Board authorized the payment of the balance of the money due to ProTech Painting and to have the remainder of the repairs and painting accomplished by a different vendor. This decision was made due to the anticipated costs of Change Orders would be greater than to hire a different company to finish the project. Management will obtain additional quotes for the remaining repairs and painting needed to complete the project.
Easement Park Proposal --
The Board reviewed the proposal presented by Steven Smith Landscape and after discussion decided to table a decision to a later date until after other projects had been accomplished and the budget had been reviewed.
Reserve Study --
After review, and upon motion made, seconded and carried the Board approved the Reserve Study prepared by Intraspect.
Monthly Assessments --
After approximately 2 years of billing quarterly for assessments in order to be more cost effective, the Board has discovered that it created many other problems that were unforeseen at the time. Therefore, upon motion, seconded and carried the Board approved to go back to monthly assessments by way of a coupon book commencing with the July 1, 2008 assessment. This will eliminate the mailing of monthly statements and therefore will be a cost savings to the Association.
CORRESPONDENCE
The Board reviewed the correspondence provided in the Board packet, no further action needed at this time.
ANNOUNCEMENTS AND ADJOURNMENT:
Next landscape walk-through – April 21, 2008 at 9:30am at Candy Rose Way and Angeligue Street.
Next Board Meeting – Wed, April 16, 2008.
There being no further business to come before the Board, the meeting was adjourned at 9:00pm.
Respectfully Submitted,
____________________________________________________
Board of Directors
Prepared by Bobbie Gibbs, CCAM, Association Manager
